Helen Woodward Animal Center
  • Rancho Santa Fe, CA, USA
  • 57,000
  • Salary
  • Full Time


Responsible for helping to coordinate all major special events for the Center, including the Spring Fling (our black-tie gala), Surf Dog Surf-a-Thon, PAWMICON, and HOPE Telethon.  Will also oversee the organization of other events in which the Center is involved throughout the year (i.e., donor and PR events Humane Award, Capital Campaign events, Puppy Prom, fashion shows, etc.)  This position will work with a partner Event Manager to create an annual master plan outlining the objectives and timeframe for each event, including schedule of committee meetings and key organizational deadlines.  Oversee the recruitment and organization of Paw Partners committee and provide ongoing staff support.  Work with the committee to implement the master plan within budget parameters. Assign staff support, prepare job descriptions, and train as needed. Prepare and monitor expense and income budget, including P&L.  Establish fundraising goals annually.  Develop strategy for, and work with Sponsorship for all income-generating activities:  underwriting, opportunity tickets, table sales, auction, vendors, etc.  Oversee design and production for all printed materials:  invitations, programs, brochures, posters, etc. Work with PR and Development team on all online components of special events social media, email, web collateral, fundraising platforms etc.  Conduct pre-event and wrap-up meeting following the event, and within six weeks following the event, prepare a written assessment report with recommendations for the next year's event.  Supervise all activities during preparation before the event and on the day of the event.  Prepare appropriate volunteer and donor acknowledgments for participation.    Provide assistance as needed on special projects as assigned by the VP of Development. Maintain event supplies and storage. Maintain compliance with HWAC policies and procedures.  Perform all duties in accordance with established Center safety standards.  Participate in Center activities and events as required.  Complete other assignments as required.  Represent HWAC standards of professionalism.


The following is not intended to be a comprehensive list of the essential functions of this position, but rather a general description of some of the requirements necessary to carry out the duties and responsibilities of this position.  The employee must be able to perform the following tasks, among others:

Minimum two years of college, Bachelor's degree preferred.  Minimum five years of event fundraising experience.  Good understanding of, and proven experience in, organizing and managing the details and logistics of large special events.  Excellent verbal and written communication skills required.  Ability to persuasively present and interpret the mission, goals and programs of the Center to prospective donors and volunteers.  Good understanding of the laws and legal requirements relating to fundraising. Ability to set up and manage fundraising sites. Professionalism, tact, courtesy, integrity, in dealing with the Center's donors and prospects.  Ability to motivate, train and manage volunteers and Development staff.  Good word processing skills; excellent proofreading skills.  Ability to work independently, as well as in a team environment.  Excellent time management skills and ability to establish own priorities.  Must be able to meet deadlines and juggle multiple tasks. Discretion in handling confidential information relating to the giving history and backgrounds of donors/prospects.

Employee must demonstrate ability to work effectively with others (including co-workers, customers, and others) by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; and addressing problems and issues constructively to find mutually acceptable and practical business solutions.

Employee must demonstrate regular and consistent attendance and punctuality.

Helen Woodward Animal Center is a smoke-free environment.  Smoking is not permitted in any HWAC building or vehicle.

Helen Woodward Animal Center
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